Officers - Bylaws 13

OFFICERS

Presiding Clerk.

The Presiding Clerk of the Yearly Meeting is the presiding officer at meetings of members (Yearly, Quarterly/Regular, and Special Meetings). The Presiding Clerk makes all needful preparations for presenting business to members, and oversees the scheduling of presentations. The Presiding Clerk serves as correspondent receiving and answering official communications, signing epistles and other documents issued to yearly meetings or associations, endorsing official certificates for members liberated for service in foreign lands, and signing certain documents and transcripts of record that require official certification.

Assistant Presiding Clerk.

The Assistant Clerk assists in the clerking process, keeps sufficiently informed about the business agenda to take the place of an absent Presiding Clerk, and may read official communications to the Meeting.

Recording Clerk.

The Recording Clerk is the custodian of the current records of SCYMF and records the minutes of the sessions. If the Recording Clerk is unavailable for a particular meeting, the Recording Clerk, or the members, may appoint a temporary Recording Clerk for that meeting. Responsibilities include, but are not limited to:

• Keeping full and accurate records of the proceedings of the SCYMF, its Coordinating Committee, and the membership roll of the SCYMF

• Seeing that due notice of meetings of SCYMF (i.e. Special Meetings) is given and that transparent records of action taken by its bodies is preserved and kept available

• Receiving communications and sending notices and correspondence as directed by SCYMF or its Coordinating Committee

• Receiving communications and sending notices and correspondence as directed by SCYMF or its Coordinating Committee

• When required, countersigning all written instruments executed by the Coordinating Committee

• Preparing annually a list of active local meetings in SCYMF and making it available to the membership. This list shall, so far as possible, give correct addresses of the local meetings, and include information regarding pastors and clerks of the local meetings so listed, together with such other information as shall be deemed wise in the judgment of the Coordinating Committee.

The Recording Clerk may perform these duties personally, or coordinate with the Coordinating Committee to develop a plan for these responsibilities that is supervised by the Recording Clerk.

Limited Authority of Clerks. Apart from presiding at meetings of members, clerks shall not have any authority to take action on behalf of SCYMF, unless specifically authorized by these Bylaws.

Treasurer.

The Treasurer is the custodian of the funds of the SCYMF. Responsibilities include, but are not limited to:

• Receiving all contributions to SCYMF

• Issuing official receipts for all legacies, donations, or other funds requiring formal acknowledgment

• Reporting to the Presiding Clerk and Coordinating Committee as needed

• Submitting a financial report at each annual meeting

• Keeping an account of all monies, credits and property of any kind and nature of SCYMF, and rendering such accounts, statements and inventories of the property and affairs of SCYMF as may be required by the Coordinating Committee

• Assisting in finance and budget matters

• Representing the Yearly Meeting in relationships with brokers, auditors, and other financial managers

• Arranging for and supervising the bookkeeper

The Treasurer may perform these duties personally, or coordinate with the Coordinating Committee or Finance Committee to develop a plan for these responsibilities that is supervised by the Treasurer. The Treasurer may, but is not required, to help local churches address budgeting, finance and staff insurance needs.

The Treasurer does not need to be a member of SCYMF. The Treasurer attends meetings of the Coordinating Committee and the Finance Committee as a non-member.

How appointed. The Nominating Committee presents the nominations for Presiding Clerk, assistant Presiding Clerk, Recording Clerk, and Treasurer to a meeting of members at the Yearly Meeting. The new terms will begin upon the close of the Yearly Meeting sessions.

Length of terms. The length of term of clerks shall be one to three years, subject to the discretion of the Nominating Committee. Beginning in the year 2025, to the extent possible, new appointments for clerks will be for a three year term, with one of the positions being considered each year for reappointment or replacement.

The length of term of Treasurer shall be one year to five years, subject to the discretion of the Nominating Committee.